Expedite Invoicing – Once a pro forma has been finalized, a commercial invoice is quickly finalized and dispatched to the customer for payment.With this invoice, all of this necessary paperwork can be processed before the shipment leaves the suppliers, decreasing total transit time. Crossing Borders – In many countries, a pro forma can be used to secure customs paperwork, consular invoices and to determine shipment values for calculating custom duties and import taxes.Without this invoice, many international transactions would never occur. In the case of international business, this credit is often issued as a Letter of Credit, typically required before the goods will ship. Enabling Payment – A proforma invoice is often used by the buyer to secure credit for the purchase of the goods or services.This can help companies close deals because it helps customers become more comfortable about the complete terms of the deal. Details, Details, Details – A pro forma has all of the details of the transaction so that the customer knows exactly what they will be paying, leaving no room for surprises.Proforma invoices are most useful when two companies are doing business together for the first time and for import/export transactions. Make sure to include your company letter head at the top.Make sure to do adequate research or seek professional assistance. Shipping internationally can be confusing and full of different fees.If you are shipping freight, you should be familiar with the terms FOB, CIF and C&F.Make your price quote, proforma and commercial invoices similar in layout and appearance so that you can quickly transfer information from one to the other to minimize paper work.Otherwise, you might simply delete those sections. If the pro forma will be used for customs, fill out the Reason for Export and sign the document. If you want to include a Return inside the cell description, press Alt+ Enter. The text is designed to wrap, but because the cells are merged, the row height doesn't adjust automatically. If your item description is longer than a single line, increase the height of the row. Probably the best approach is to just enter the details on separate rows. Sometimes you'll need to include additional lines of details regarding a particular product. Use the tips below and the info to the right of the form for help with specific sections. Then begin filling out details of the proposed transactions including shipping details, payment terms, additional fees, costs and sales terms. Simply download and fill out your business and customer information. The template follows a typical pro forma format.
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